Brukertips i Visma.net Calendar

Finn alle aktuelle brukertips for deg som bruker av Visma.net Time og Absence. Click here for an English version. 

In this article you can find user tips for users of Visma.net Time & Absence. To ease the process of finding back to this user guide, we recommend you to save this site as a favorite in your web browser. The videos linked in the article will be in Norwegian, but all user guides below will be in English.    New users of Visma.net: You will receive an e-mail with the following title Welcome to Visma.net, which has an activation link for your new user.  Click here to get started   Existing users of Visma.net: If it would happen that you already have an existing user of Visma.net, with either us or some other company, we have sent you an e-mail explaining how your roles have been changed. This e-mail will have the title your Visma.net-roles have been changed.  Click here to get started   Sign in | Visma.net Change Password Forgotten your password?   How to register hours and absences? How to register sickness notes? Why can I not register an absences due to my sick child? What do the lines in my time sheet signify? How can I easily register the same amount of hours for multiple days?   How to register flexitime? How to register the order of flexitime? How to register accumulated overtime? How to register the order of accumulated overtime? How to register payment of accumulated overtime? What is the difference on accumulated overtime and flextime?   How to send the time sheet for approval? How to adjust or change registered hours/absences?   How much vacation do I have left? What are balances?   We always strive to give you customers an excellent customer service and support, to maintain your happiness. Therefore, we wish to inform you and your colleagues, that whenever you need anything at all, call us, whether it is about technical issues or application guidance we will gladly help on either. You can reach us in the chat box at the bottom right corner or send an e-mail to skysupport@visma.com. We are available between 08:00-16:30 Mon-Fri, and we will respond as rapidly as possible!  

Det er flere ting du må gjøre i Visma.net Time & Absence før løsningen kan tas i bruk.   I Visma.net finner du tjenestene under fanen  Calendar   Under  Innstillinger | Selskapsinnstillinger har du noen viktige firmainnstillinger   Fraværsoversikt:        Velg om ansatte skal se alle sine kolleger, eller bare dem som har samme leder (NB! oversikten viser kun oversikt over ansatte som er fraværende, og eventulet om fraværet er godkjent, hva slags fraværskode som er brukt vises ikke. ) Velg: "I antall timer"   (du kan likevel angi fra / til klokke, om du vil)    Registrer tid i:            Velg: "I antall timer"   (du kan likevel angi fra / til klokke, om du vil)    Timetransaksjoner:   Velg "Via melding"  når ditt lønnssystem er Visma.net Payroll, Visma Lønn,                                       Huldt & Lillevik.                                      Om ikke lønnssystemet ditt kan lese inn transaksjonene direkte,                                      velger du "via CSV fil".  Les om det her   NB NB, viktig! Overføring av registreringer til lønnsberegning: Benytter du Time & Absence, skal øverste "flyt" benyttes   Benytter du kun Absence, skal nederste "flyt" benyttes Førstnevnte "flyt" medfører at timetransaksjoner må godkjennes før de kan overføres til lønn, du kan lese mer om det her. Ferieønsker må uansett alltid godkjennes.       Fraværskoder (og regler) De aller fleste fraværskoder man normalt har behov for, følger med løsningen. De skal også være ferdig "knyttet" til tilhørende fraværskode i lønn. Om du ønsker å benytte flere fraværskoder, må du opprette dem manuelt under menyvalget "Koder" - jfr skjermbildet over. Du kan lese mer om dette her.   Du kan sette egne regler for f.eks antall egenmeldinger, les mer om dette her.    Lønnsarter Om du ønsker å benytte flere fraværskoder, må du opprette dem manuelt under menyvalget "Koder" - jfr skjermbildet over. Du kan definere om lønnsartene skal kunne benyttes i arbeidstiden, utenfor, eller både i og utenfor.  NB!  Alle lønnsarter må knyttes til tilhørende lønnsart i lønn. Du kan lese mer om begge deler her.   Skal fraværet anses som en søknad? På hver enkelt fraværskode, kan du angi om den skal anses som en fraværssøknad. Les mer om dette her.   Fleksitid / avspasering Les mer om dette her Relaterte brukertips Se avsnitt "4.1 Selskapsinnstillinger i Calendar" i Payroll grunnkurs.    

Sign in at: connect.visma.com Once signed in, the first page will have a menu where you can choose between; Calendar | Expense | Payslip | Community. To register accumulated overtime, click on Calendar. 2.If this is your first time using the Calendar a guide will pop up and show you a few functions on how to use the Calendar. Click the green arrow when you are done.  3. The calendar will show the current month, but you can freely go back and forth by using the arrows in the bottom left and right corner.  4. If you have a lot of accumulated overtime, you can choose to take some out. To do that, click on the current day that you want to use, click other attendance under the Away from work banner. Thereafter, click accumulated overtime, here you can chose how many hours you want to take out and if you wish to take out a full day, you have to write a specific comment for this type of registration. When accumulated overtime is registered, the calendar will mark the period you chose with orange, which is an indicator that the registration is sent for approval to your employer.  

Sign in at: connect.visma.com. Once you have registered Flexitime+ in the calendar, there will be an option to reduce the flexitime. On the right side of the calendar, underneath Balances, you can see how many flexitime hours you have. If the balance is currently at 4 hours, you can click on the exclamation mark on the date you wish to reduce the flexitime for. 2. After clicking Save, the calendar will register the order. Now, on the right side you can also see the change in Flexitime balance, which will now be 0. The balance will update after any new registrations that you do in the calendar.   

Ønsker du at ansattes nærmeste leder er den som først godkjenner reiseregninger, utlegg, ferieønsker og timelister? Deretter lønningskontoret (eller omvendt rekkefølge)? Det er en veldig enkel måte å sette opp og administrere en slik godkjenningsflyt,  les mer om det her!      

In this article, you can read about how employees (and others in connection with the company) can confirm and send their timesheets. Verification is necessary for an employer to be able to process and confirm the timesheet for an employee. You can "avoid" the process if the employer confirms the timesheet on behalf of the employee.    Sign in at Visma.net. Go to Calendar. Click on the period's last day (= confirm all registration till this day, make sure to include this day as well) Click Confirm until in the dialogue that shows up (the orange line in the calendar illustrates the verification)  The time sheet will now be sent for approval.    NB! Any registered absences (sickness/vacation) will not be transferred to the payroll system before the employer has confirmed/approved this period.   Can employees change confirmed/submitted timesheets? Yes, it can be changed, but not after the timesheet is confirmed.

This user tip is aimed to help customers of Visma.net Time & Absence. Click here to review the entire user tip guide.  Go to Visma.net. To sign in, make sure to fill in with your username and password. If you would like the website to save your login credentials, make sure to mark off Remember email address.    If you wish to select a different language there is a dropdown button for that in the bottom right corner , where you can choose a language to your personal preference.    Whenever you feel comfortable signing in, click Sign in. You can now register mileage, expenses and travels.    Did you get the help you needed? If not, click here to review the entire user tip guide for Visma.net Time & Absence.

Synes du egentlig det er styr med at alle ansatte må "bekrefte" sin timelister?  Det er enkelt for leder eller admin å "bekrefte" timeliste for sine ansatte! Enten ansatte som har glemt å gjøre det, eller dere går helt bort fra rutinene om at ansatte selv må gjøre det!   I steden for å ha rutine som sier at ansatte må registrere seg ferdig å bekrefte timelister innen en gitt dato hver måned, så kan dere kutte ut "bekreft"-regimet. Si at alle timer må være ferdig registrert f.eks 1 dag eller 2 etter utløp av perioden. Deretter "bekrefter" admin eller hver leder på ansattes vegne (enkelt! se under) Godkjenning på vanlig måte   Sjekke om alle har bekreftet/"bekrefte" på alle ansattes vegne Klikk på "Liste"-knappen når du står i kalenderen på en tilfeldig ansatt Velg periodens siste dag i skjermbildet under NB! Hvis du skal bekrefte timelister til og med dag i forrige måned,  må du være i kalenderen på aktuell dag i det du trykker på "Liste-knappen"   Du vil se alle ansatte hvor timelisten er "ikke bekreftet" Klikk av checkboks til venstre for knappen "Bekreft timelister"   (se under) Alle personer blir markert - Klikk så "Bekreft timelister"      Les alt om timeliste, "bekrefte", sende til godkjenning, endre   

1. When you register hours or absences and send these for approval, an orange line will occur in the Calendar. This line indicates that you have sent a request for approval to your employer. If you wish to change or adjust these hours/absences that you have sent to approval, you have to revoke the approval request.  2. Let's say that you wish to change a registration back four days in time, select that date on the orange line. Once this is done, the same menu that you used to register this time sheet will show. In this window you still have to click Confirm until, but make sure that the date is changed back a few days, so that you can make your changes.  3. The calendar should now be updated automatically and the orange line should be removed from the days after the day you selected. You can make changes on these days and change codes for them, with for example sickness, absences or overtime etc. Thereafter, click Save. 4. When you have completed the changes you wish to do, click on the last day that is registered with something in the calendar and click Confirm until, and these days will be sent to approval again.

Sign in at connect.visma.com.   The outline for vacation can be found in the Calendar. If you click Calendar you will be redirected to an outline of the current month. In the bottom right corner you can find a banner for Vacation days and your Vacation balance.  If you click Vacation balance you will be redirected to this window, which shows how many vacation days you have left.

You have the option to register your hours and absences on your phone now too. Customers of Visma.net Time & Absence can use the app Visma Employee to do this.    Firstly, download Visma Employee on your mobile device, either from App Store or from Google Play. To sign in, use the same username and password that you use to sign in at Visma.net.    When you are signed in, click on the + sign.        Thereafter you will be redirected to this overview banner, which has all the codes you can register with. Choose the code that is applicable to your task and register your hours or absence in the next page.     This is where you can add the amount of hours / days you wish to register, you can also add a comment. Once completed, click Send.    NB! If you wish to select a project while registering, read more here. 

Sign in at: Connect.visma.com. Once signed in, the first page will have a menu where you can choose between; Calendar | Expense | Payslip | Community. To register accumulated overtime, click on Calendar. 2.If this is your first time using the Calendar a guide will pop up and show you a few functions on how to use the Calendar. Click the green arrow when you are done.  3. The calendar will show the current month, but you can freely go back and forth by using the arrows in the bottom left and right corner.  4. Click on the actual day you wish to register accumulated overtime for. To register accumulated overtime, look for the banner At work and click other attendance. 5. Click on the area Event code and choose between overtime 100%, 50% and 40%. Thereafter, click Save.  6. Once you have registered overtime, the calendar will update accordingly. Remember to send in the calendar for approval by clicking Confirm until and thereafter Save. 

If the case is that you are a brand new user of Visma.net Expense and have never been signed in before, you should have received an email with the following message activate your user. This mail has the title Welcome to Visma.net.      Click on the button Click here(Klikk her) to activate your new account and a new window will pop up in your browser, which gives you the following message(Account activated):     Additionally, there will be sent another email with information about creating a new password.     Click on the button create new password and create a password to your own preference. Be aware that the password has a variety of criteria, to length, no spaces etc. All of these criteria has to be fulfilled to create the new password.    A confirmation window will pop up once you have successfully created a new password, and you can now sign in with your new password and username.    Click here to get started with Visma.net Expense. 

If your current password have become known to others, you can follow these steps to change it.   1. Go to Visma.net. 2. Firstly, click on your name at the top right corner and click My details.         3. Look for the banner Security, and click Change password. In the next window write your current password inside the Current password field. Thereafter, fill in your preferred password in the fields New password and Confirm password. Be aware of the password criteria, such as length etc, all of these criteria must be fulfilled to successfully change your password (see picture below). 4. Click Change password and your new password will be created if all criteria are fulfilled. The browser will redirect you to the sign in page, and ask you to re-log for security reasons. Therefore, it is important to make sure to sign in with the new password you just created. 

Once you have logged into your calendar and registered your hours you must submit the time sheet for approval. By clicking Confirmed until in Calendar, you will see an orange bar indicating that your time list has been submitted for approval. The Orange Line will span the period you have recorded the hours on. When your calendar gets a green line, this indicates that your time sheet has been approved by the employer. As long as the calendar consists of only an orange bar, you can still make changes, but when you get a green line, you can no longer edit the calendar.  

To be able to register a sick child in the calendar, you HAVE to add a child as your relative in Employees | Employee | Relatives.  When you have added a child under relatives, you will be able to register Sick Child in the calendar.