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EduCubeAS
CHAMPION *

Registering Travel Expenses

av EduCubeAS

Hi,

 

I have Toy shop and I recently went to a TOY messes in Norway. I had some questions regarding the registering these expenses

  1. The flight ticket, which account ledger do I register this
  2. I rented a car to use after reaching the place, the invoice has different categories

Leiedøgn - Mva 25%

Admin avgift veiprising - Mva 25%

Autopass- Mva 25%

kollisjonskadeforsikring

Tyveriskadeforskiring

 

How do I register all these please, do they all go under one account ledger or they have different accounts?

 

3. The Hotel invoice has

Totalt Inckl Mva

Totalt ekl mva

Totalt mva

 

But below that it says MVA 25% 18,60

MVA 12% 105,75

 

How do I register these please, as they have different MVA

 

Thank you

17 SVAR 17
Godkjent løsning
Anonymous
Ikke relevant

av Anonymous

Hi
All travel expenses are recorded in account 7140 Travel expenses, not mandatory.

If there are receipts / invoices with Norwegian VAT, you have to deduct for travel and accommodation one not food and drink.

If there are receipts from abroad with VAT abroad, you do not deduct VAT for VAT.

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Mamut AS
Jørn Karlsen

aminmakb
CONTRIBUTOR *

av aminmakb

Hi Jørn

 

sorry to disturb you.

 

I have ENK company and I have a question regarding posting the travel expenses.

 

Can I add all travel expenses for one month in one journal entry and attached the merged reference documents all together in one pdf file to that journal?? ( Including car allowance 3.5 kr/km logbook + boompenger record+ferry cost record and etc.)

 

I made an example of an account template and attached it to this message. can you please let me know if it is correct what I wrote in the journal???

 

Another question is about the VAT code. 

Which VAT code should I use for the following expenses?????

1. Car allowance deduction (private car using in company 3.5 kr/km)

2. travel costs such as boompenger and ferry cost

 

Thanks very much and I really appreciate it.

 

Anonymous
Ikke relevant

av Anonymous

Hi

 

You need to set up a form for travel expenses.

Your name
Your adress
Date and time of departure
Date and time of return


Purpose of travel
List all expenses
Kilometers you must have a driving license
Date and time of departure
Date and time of return
Formpl with the drive

It is correct to use rate NOK. 3.50 on Car allowance

 

You get a deduction on all expenses except food and drink

 

Car allowance is entered in account 7100 Car allowance statement pl.

Other travel expenses such as tolls, parking, hotels and food are entered in account 7140 Travel expenses, not subject to declaration. and change the VAT code according to what you have a deduction for.

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Visma eAccounting AS
Jørn Karlsen

aminmakb
CONTRIBUTOR *

av aminmakb

Hi Jørn

 

Sorry to disturb you again.

I have ENK company and I just need to double-check for clarification.

 

Is the following registering correctly for ENK company?

 

Travel expenses (like a ferry, toll, hotel,... cost)

Credit 2060 private withdraw

Debit 7140 Travel expenses, not mandatory

 

&

 

Car allowance

Credit 2057 Deductible use of private car
Debit 8957 Deductible use of private car

 

I really appreciate your kind cooperation.

Anonymous
Ikke relevant

av Anonymous

Hi

You're welcome

 

If you pay it from your own account, this is correct
Travel expenses (such as ferry, tolls, hotels, ... costs)

 

Credit 2060 private withdrawal
Debit 7140 Travel expenses, not taxable

 

If you pay it with a company account on the company account, the guide will be as follows:

 

Credit 1920 Bank deposits
Debit 7140 Travel expenses, not taxable

 

I would have preferred a car allowance like this, but both give the right result.

 

Credit 2057 Deductible use of private car
Debit 7100 Car allowance assignment pl.

 

And at the annual settlement, a pose is made in connection with the annual settlement. And if you use the tax module in Visma eAccounting, the tax module does this automatically.

 

Credit 2057 Deductible use of private car
Debit 8957 Deductible use of private car

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Visma eAccounting AS
Jørn Karlsen

aminmakb
CONTRIBUTOR *

av aminmakb

Thanks a lot, Jørn

 

And regarding the evidence of travel expenses and car allowance

 

Can I make 2 separate logbooks for each of them to attach? I mean one logbook just for travel expenses (like hotel,ferry,flight,toll,...) and one logbook just for car allowance????

Godkjent løsning
Anonymous
Ikke relevant

av Anonymous

Hi

 

You will make a travel invoice, you will find several examples of them online.

A travel invoice must contain

 

Your name and address
Purpose of travel
Date, description of receipt and amount

 

Mileage allowance
Date and time of travel route
From street address to street address
Number of kilometers

 

Then attach all receipts

You can attach this to the guide, or keep it in a binder, by writing the document number on the document.

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Visma eAccounting AS
Jørn Karlsen

aminmakb
CONTRIBUTOR *

av aminmakb

Thanks very much for your time, Jørn🙂

Anonymous
Ikke relevant

av Anonymous

Hi

 

Just nice, feel free to get in touch next time you have questions

Good luck.

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Visma eAccounting AS
Jørn Karlsen

aminmakb
CONTRIBUTOR *

av aminmakb

Hi Jørn

 

Thanks for quick reply.

 

Thanks to you, I am aware of setting up a form for travel expenses.😊

Can I post all expenses in one journal at the end of the month?????

 

 

In the community, it is mentioned that account no.7080 can be used for a private car. is that correct???

 

The vat code for boompenger and ferry cost and using private car should be 25%????

 

Thanks for your kind cooperation.

Anonymous
Ikke relevant

av Anonymous

Hi

 

You can select 7100 or 7080.

 

You enter VAT on Bom and ferries, but you must look at the VAT rate on the receipts.

And change according to the VAT rate or if there is no VAT on the receipt.

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Visma eAccounting AS
Jørn Karlsen

aminmakb
CONTRIBUTOR *

av aminmakb

Hi

 

Understood, so on the car allowance deduction, we should not use any VAT code.

is that correct??

 

And all expenses records can be merged in ONE pdf as an attachment at the end of the month???

 

Thanks very much

Godkjent løsning
Anonymous
Ikke relevant

av Anonymous

Hi

 

There should be no VAT on car allowance

 

You can enter all receipts in a voucher, but must divide by type of cost and VAT deduction

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Visma eAccounting AS
Jørn Karlsen

EduCubeAS
CHAMPION *

av EduCubeAS

Hi, thanks for your reply

 

But in regards the car rental, I just put the whole amount under account 7140, no need to divide it in to different parts as its in the invoice. Then enter the VAT amount?

Anonymous
Ikke relevant

av Anonymous

Hi

You hire a rental car on account 6440 Renting vehicles

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Mamut AS
Jørn Karlsen

EduCubeAS
CHAMPION *

av EduCubeAS

I cant find any account ledger 6440 , 

Anonymous
Ikke relevant

av Anonymous

Hi

Account 6440 is inactive. Q If you make this account active, you can use it.

 

Hvis du synes dette innlegget besvarte spørsmålet ditt med en god løsning, vennligst trykk "Godta" som løsning 🙂 Dette hjelper både oss og andre brukere i Community 🙂

Med vennlig hilsen
Visma Mamut AS
Jørn Karlsen