Company setup

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Company setup

Employees / Settings / Company Settings

You are now ready to enter settings related to the company, employees and the payroll itself. Many of the settings affect the entire solution in Visma.net, and it is therefore important that the correct settings are entered at an early stage. It is highly recommended that you go through these settings again, even though several of them were a part of the Onboarding wizard, and get to familiarize yourself with the system. Under company settings, you will find all the overall settings for your company. Here you enter the address, company number and bank account for payroll account and any tax deduction account.

Company information

We start with the company information, where information about the company itself is entered.

Start-up date in Visma.net: This field will disappear in a later version of Payroll. The field is not possible to change and is only used by Visma.

Pro rata method: Choose between calendar days or working days. The settings indicate which method to use for calculations in Payroll. The most common choice is "Working Days."

Calendar Days: Wages will be divided by the number of days in the current month and multiplied by the number of days for the particular absence or benefit.

Working Days: Wages will be divided by the number of working days of that month and multiplied with the number of working days for the absence or performance in question.

Tax-free org: Specify whether the company is a tax-free organization or not. If it is stated that the company is a tax-free organization, information about this will be added to the payment by reporting via A-message. The tax authorities will thus exclude the income from the tax calculation / tax return for the employee, provided that the amount is lower than the limit set for the individual year. The tax calculation for each employee will not start until the limit has passed.

IA: Specify whether the business is an IA business or not. This has, among other things, an impact on absence in Absence and payment in Payroll. If your business practices the IA rules even though you are not an IA company, you must set "Yes" here so that it will be correct in relation to the self-reporting days in Visma.net Calendar.

Feature Select

Here we will enable or disable som core features in the company.

Automatically prefill employee IDs: Check this box if you want the employee number to be automatically generated to one higher number than the previous employee. E.g if you enter an employee with employee number 100 then the next employee will automatically get employee number 101.

Merged company option: Check this out if you have used another payroll system before Visma.net Payroll. This will allow the employees to retain the rights they have in relation to their own notifications, sick pay and the like.

Show employee import option: Select whether you want the import button to import employees to be visible under Employees / overview.

Contact information

These fields include basic contact information regarding the company. Adress and phone.

Contact person: Enter information in the fields to register a contact person in the company. The fields are mandatory.

Tax unit information

Furthermore, you must enter the business(es) the company has. These are the different locations for their business.

Name: Add the name of the workplace where the business is registered.

Business number: Enter the business number of the sub-unit. This is not the same number as the legal organization number, but the number that belonged to the individual location where the company has its work. If you are unsure of what it is, you can search the Brønnøysund Register website and look at "overview of registered sub-units". The field is locked after the first A-message with the business number is submitted.

Municipality: Enter the municipality where the business is located. You can also find this information in the Brønnøysund Register Center.

Start-up month A-message: Define which month you want the system to start sending A-messages. The field is locked after the first A message is submitted.

Note! When editing this information, you must also provide a "valid from date" from which the changes will apply. If there is a correction of a previous error registration or the first time you enter a registration for a new field, enter "Or use existing valid from date". In the case of actual change of information, it is very important that you provide a new off-date because this may affect the calculation of your salary and benefits back in time.

Accounting settings

Under the Accounting tab you will find the following information:

Export format: Used in Payroll when creating the accounting file. Here you have the choice Visma.net Financials, Huldt & Lillevik Standard or SIE 4 format. Huldt & Lillevik standard is a standard format created by Huldt & Lillevik, and can be used by many different accounting systems. SIE 4 is a standard export format used by several accounting systems ex.Visma Global, Visma Business, eAccounting.

Adjustment account: The account is used for rounding and "debugging" in Payroll (Interim account / debugging account). Enter one of the ledger accounts in the selected chart of accounts. If you do not find the correct account, it must be created under Employees | Settings | Accounts - see sections for accounts for guidance. The field must be filled before you can pay salaries in Visma.net Payroll. If the field lacks a value, this will lead to errors in the payroll and the payroll can not be carried out.

Accounting standard
If you want to use the predefined charts of accounts, you can choose between "Norwegian standard chart of accounts" and "Mamut standard chart of accounts".

Note! Please note that changes to the chart of accounts with date back in time will lead to corrections in book entries back in time, on the next open pay run. You will receive this alert if you try to change:

Banking and payment

Here you need to provide information about which account the salary should be paid from and which account the tax deduction should be transferred to.

Create bank file: Here you decide whether Payroll should create and send a bank file to AutoPay or not. If you set this field to "Yes", you will be able to send a bank file directly to AutoPay
pay run. The bank agreement must be set up in Visma.net AutoPay to make the process possible. AutoPay is a payment service that automatically takes care of the payments.

Bank salary: Before you can pay the salary, you must enter the account number in the bank the salary must be paid from. Click "Add" to add a bank account for payout if this has not already been done.

Bank guarantee for tax: Here you choose whether the company has a bank guarantee agreement. The field is automatically linked to the next field on bank account numbers for tax deductions. By default, this field stands for "No". If you do not have a bank guarantee agreement and "No" is the correct choice, you must enter a bank account number regarding the tax deduction account in the field below.

Bank tax: If the bank guarantee is set to "No", you must enter a bank account number for the tax deduction account. Click "Add" to add a bank account to which the tax deduction shell is transferred at payroll if this is not already done. If you are going to change the bank account already paid in, click in the field to open it for editing. If a bank guarantee is set to "Yes" you will not be able to enter this account.

Paying Expense Tax: Specify how often tax deductions are paid to the government. You have two choices, monthly or bi-monthly. If you set up a monthly payment, the outlay deductions that are deducted on employees will appear on the bank list and may be paid monthly with wages if you are to use AutoPay.

Branch

The last tab under company settings includes information about hours per year on the employees, recommendations on when the system should deduct half tax, and method of calculation for employer's national insurance contributions.

Number of hours per year: Here you enter the number of hours per year in full position. This is independent of whether employees work part-time or not. The value is used to calculate actual working hours per year according to the position fraction for such employees. By default, the system sets 1750 hours. This value is only used on the FNO report.

Half tax: Specify which month the company will deduct half tax before Christmas. Possible values are November or December.