Once the company is created and the payroll manager is assigned roles, you can begin to set up the actual system. To make this easier for you as a payroll manager, you will be guided through an onboarding wizard where you can set up most of the settings required for the solution to work fully. We recommend filling in as much information as possible in this, but it is also possible to fill in / change the information in the various services later.
The boarding wizard will automatically appear when you enter the Employees service. Here is an overview of the steps in the onboarding wizard and what the different fields mean. At the bottom of the article you will also find a PDF document that refers to where to find the different fields in the system.
Step 1: Welcome.
Step 2: Company. Here, some of the company settings are defined.
Address: Click "Add" to add the company address, if desired.
Phone: Click "Add" to add the company phone number, if desired.
Company contact person: Enter the contact information. The fields are mandatory.
Company logo: Here you can enter the logo that will be shown on the payslip in Visma.net Payroll.
Business sub-unit
Name: Enter a name for the business sub-unit. This is a mandatory field, and therefore a business must be registered with the company.
Bussiness number: Enter the bussiness number of the sub-unit. If you do not know what the sub-unit's number is, you can look up the organization number in the Brønnøydundsregistrene (https://www.brreg.no/), and look at "overview of registered sub-units". You can also find this information in the Brønnøysund Register Center.
Start-up month A-message: Define which month you want the system to start sending A-messages. The field can be changed later as long as no A messages have been sent yet. After the first A-message has been sent, it is no longer possible to change the field.
Type of business: This field is shown as ordinary, and is unchangeable at this point in time.
NOTE! If you have several businesses (locations) in the same company, you must create all the businesses. Click "Add" to add more businesses.
Bank information
Create bank file: If you are using Visma Auto pay, and have a bank agreement, you can check this box for Payroll to automatically create a file for automatic salary payments. If checked it is mandatory to add the bank account from which the payments should be sent from.
Bank salary: Click add, to define bank salary account number.
Bank guarantee for tax: Check this box if you have a bank guarantee for tax. If not you need to split tax into a seperate bank account, it is then mandatory to fill in that account number here in that case.
Payment of unpaid tax: Here you can choose between monthly and bi - monthly payment.
Half tax: Here you may choose if you want to remove half tax in November or Desember.
Step 3: Company Calendar
Transfer of attendance and absence to Payroll: Here you can choose if attendance and absence registration done by employees should be registered in Payroll automatically, or if they have to be approved first.
Inclusive Workplace (IA): Specify whether or not the company is an IA company. This has, among other things, an impact on absence in Absence and payment in Payroll. If your company practices the IA rules even if you are formally not an IA company, you must set YES here to make it right in relation to the self-reporting days in Visma.net Calendar.
National holidays: Here you choose if the national holidays are days off or normal work days.
Step 4: Wage run. This step will create first wage run with a default payout date. The system later creates ongoing pay slips with the same payout date as stated in this image.
Wage run title: Title of the wage run, standard is "Månedslønn."
Pay out date: Day of month when salary is being paid.
Pro rata method: Here you can choose if en employee beginning or ending work in the middle of a month, or gets a change to payment should be calculated per calender days or work days.
Difference threshold: Here you choose the percentage (0-100) for which Payroll wage runs will be used to present deviations compared to previous wage run results.
Chart of Accounts: There are three different possibilities for the chart of accounts in the system, one of which allows you to set up a completely separate account register. If you want to use the predefined charts of accounts, you can choose between "Norwegian standard chart of accounts" and "Mamut standard chart of accounts".
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