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Brukertips i Visma.net Payroll

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Company setup Employees / Settings / Company Settings You are now ready to enter settings related to the company, employees and the payroll itself. Many of the settings affect the entire solution in Visma.net, and it is therefore important that the correct settings are entered at an early stage.  It is highly recommended that you go through these settings again, even though several of them were a part of the Onboarding wizard , and get to familiarize yourself with the system. Under company settings, you will find all the overall settings for your company. Here you enter the address, company number and bank account for payroll account and any tax deduction account.   Company information We start with the company information, where information about the company itself is entered.     Start-up date in Visma.net: This field will disappear in a later version of Payroll. The field is not possible to change and is only used by Visma. Pro rata method: Choose between calendar days or working days. The settings indicate which method to use for calculations in Payroll. The most common choice is "Working Days." Calendar Days: Wages will be divided by the number of days in the current month and multiplied by the number of days for the particular absence or benefit. Working Days: Wages will be divided by the number of working days of that month and multiplied with the number of working days for the absence or performance in question.   Tax-free org: Specify whether the company is a tax-free organization or not. If it is stated that the company is a tax-free organization, information about this will be added to the payment by reporting via A-message. The tax authorities will thus exclude the income from the tax calculation / tax return for the employee, provided that the amount is lower than the limit set for the individual year. The tax calculation for each employee will not start until the limit has passed. IA: Specify whether the business is an IA business or not. This has, among other things, an impact on absence in Absence and payment in Payroll. If your business practices the IA rules even though you are not an IA company, you must set "Yes" here so that it will be correct in relation to the self-reporting days in Visma.net Calendar.   Feature Select Here we will enable or disable som core features in the company.   Automatically prefill employee IDs: Check this box if you want the employee number to be automatically generated to one higher number than the previous employee. E.g if you enter an employee with employee number 100 then the next employee will automatically get employee number 101. Merged company option: Check this out if you have used another payroll system before Visma.net Payroll. This will allow the employees to retain the rights they have in relation to their own notifications, sick pay and the like. Show employee import option: Select whether you want the import button to import employees to be visible under Employees / overview.   Contact information These fields include basic contact information regarding the company. Adress and phone.   Contact person: Enter information in the fields to register a contact person in the company. The fields are mandatory.   Tax unit information Furthermore, you must enter the business(es) the company has. These are the different locations for their business.   Name: Add the name of the workplace where the business is registered. Business number: Enter the business number of the sub-unit. This is not the same number as the legal organization number, but the number that belonged to the individual location where the company has its work. If you are unsure of what it is, you can search the Brønnøysund Register website and look at "overview of registered sub-units". The field is locked after the first A-message with the business number is submitted. Municipality: Enter the municipality where the business is located. You can also find this information in the Brønnøysund Register Center. Start-up month A-message: Define which month you want the system to start sending A-messages. The field is locked after the first A message is submitted.   Note! When editing this information, you must also provide a "valid from date" from which the changes will apply. If there is a correction of a previous error registration or the first time you enter a registration for a new field, enter "Or use existing valid from date". In the case of actual change of information, it is very important that you provide a new off-date because this may affect the calculation of your salary and benefits back in time.   Accounting settings Under the Accounting tab you will find the following information:   Export format: Used in Payroll when creating the accounting file. Here you have the choice Visma.net Financials, Huldt & Lillevik Standard or SIE 4 format. Huldt & Lillevik standard is a standard format created by Huldt & Lillevik, and can be used by many different accounting systems. SIE 4 is a standard export format used by several accounting systems ex.Visma Global, Visma Business, eAccounting.   Adjustment account: The account is used for rounding and "debugging" in Payroll (Interim account / debugging account). Enter one of the ledger accounts in the selected chart of accounts. If you do not find the correct account, it must be created under Employees | Settings | Accounts - see sections for accounts for guidance. The field must be filled before you can pay salaries in Visma.net Payroll. If the field lacks a value, this will lead to errors in the payroll and the payroll can not be carried out. Accounting standard If you want to use the predefined charts of accounts, you can choose between "Norwegian standard chart of accounts" and "Mamut standard chart of accounts".   Note! Please note that changes to the chart of accounts with date back in time will lead to corrections in book entries back in time, on the next open pay run. You will receive this alert if you try to change:   Banking and payment Here you need to provide information about which account the salary should be paid from and which account the tax deduction should be transferred to.     Create bank file: Here you decide whether Payroll should create and send a bank file to AutoPay or not. If you set this field to "Yes", you will be able to send a bank file directly to AutoPay pay run. The bank agreement must be set up in Visma.net AutoPay to make the process possible. AutoPay is a payment service that automatically takes care of the payments. Bank salary: Before you can pay the salary, you must enter the account number in the bank the salary must be paid from. Click "Add" to add a bank account for payout if this has not already been done. Bank guarantee for tax: Here you choose whether the company has a bank guarantee agreement. The field is automatically linked to the next field on bank account numbers for tax deductions. By default, this field stands for "No". If you do not have a bank guarantee agreement and "No" is the correct choice, you must enter a bank account number regarding the tax deduction account in the field below. Bank tax: If the bank guarantee is set to "No", you must enter a bank account number for the tax deduction account. Click "Add" to add a bank account to which the tax deduction shell is transferred at payroll if this is not already done. If you are going to change the bank account already paid in, click in the field to open it for editing. If a bank guarantee is set to "Yes" you will not be able to enter this account. Paying Expense Tax: Specify how often tax deductions are paid to the government. You have two choices, monthly or bi-monthly. If you set up a monthly payment, the outlay deductions that are deducted on employees will appear on the bank list and may be paid monthly with wages if you are to use AutoPay.   Branch The last tab under company settings includes information about hours per year on the employees, recommendations on when the system should deduct half tax, and method of calculation for employer's national insurance contributions.     Number of hours per year: Here you enter the number of hours per year in full position. This is independent of whether employees work part-time or not. The value is used to calculate actual working hours per year according to the position fraction for such employees. By default, the system sets 1750 hours. Half tax: Specify which month the company will deduct half tax before Christmas. Possible values are November or December.
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18-07-2019 15:41
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Her finner du en veilending for hvordan du legger inn opplysninger om stillingen (arbeidskontrakten) til den ansatte. 
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07-03-2018 15:29 (Sist oppdatert 18-01-2021)
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For at de ansatte skal få tilgang til tjenestene i Visma.net, må de opprettes som brukere. Her følger en veiledning for hvordan dette gjøres. 
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08-03-2018 11:06
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Kreditorer er eksterne og evt. interne selskaper og instutisjoner med krav til de ansatte i ditt firma. Disse må registreres i systemet for å kunne få til et automatisk trekk på lønnen til den enkelte ansatte. 
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19-09-2017 16:26
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Du kan se alle arbeidstidsordningene under Employees / Innstillinger / Arbeidstidsordning Her ligger det allerede noen inne som standard. Hvis ingen av de som ligger som standard passer til den ansatte kan du opprette egne arbeidstidsordninger. 
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01-03-2019 11:02
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Her finner du hjelp til å godkjenne reiseregninger, utlegg, timeliste eller ferieønske. 
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19-03-2019 15:14
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Employees er tjenesten i Visma.net Payroll med mest informasjon. Over tid vil denne informasjonen endres, og det kan derfor være greit å vite hvordan du kan sjekke de historiske verdiene, og evt. endre disse. 
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25-07-2018 14:16
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Dersom regnskapsbilaget ikke balanserer vil differansen bli ført på konto for øreavrunding. Du sette opp konto som skal benyttes til øreavrunding i Employees under Innstilinger | Selskapsinnstillinger. I dette eksemplet konto 7740 Avrundingskonto.     I enkelte tilfeller kan det være vanskelig å forstå hvor et beløp på avrundingskontoen kommer fra. Her finner du noen tips til hva du bør sjekke for å finne differansene.   Manglende konto på lønnsart Dette er det vanligste årsaken til at man får differanser. Du må derfor sjekke at alle lønnsarter som er med i en lønnskjøring er til tilknyttet en konto. Dette vises i fanen Kontering på lønnsarten:     I Payroll er kontoer knyttet mot en Kontotype. I eksemplet over er lønnsarten knyttet til kontotype 30000 Faste lønninger som igjen er koblet til konto 5010 Fast lønn. Du må derfor alltid påse at kontotypen er tilknyttet en konto. Dersom konto mangler på kontotypen, vises det slik på lønnsarten. Dette medfører at transaksjoner fra denne lønnsarten vil bli bokført på konto for avrunding.   I slike tilfellet anbefaler vi at du angir konto på kontotypen under Innstilinger | Kontotype. Les mer om kontotyper her.   Feil definisjon på lønnsart Under Generell Informasjon på lønnsart, angir du i feltet Til utbetaling om en lønnsart skal utbetales eller ikke. Alt som skal utbetales skal ha hake i dette feltet, mens f.eks. naturalytelser som kun skal øke grunnlaget for skatt og arbeidsgiveravgift ikke skal ha det.     Hvis oppsettet er feil vil det medføre en differanse som føres mot konto for øreavrunding. Følgende bør sjekkes: At lønnsarter med hake i feltet Til utbetaling kun er definert med debet konto i fanen kontering At lønnsarter uten hake i feltet Til utbetaling er definert med både debet og kredit konto i fanen kontering   Manglende konto på kontotypen Du bør også kontrollere at alle kontotyper er tilknyttet en konto. Dette ser du enkelt i Employees under Innstilinger | Kontotyper.  Er konto blank for noen av kontotypene, anbefaler vi at du legger inn aktuell konto.     Tidspunkt for endring Når du endrer på en lønnsart må du angi dato for når endringen skal gjelde i fra. Dersom du velger "I nåværende versjon", vil det medfører at Payroll rekalkulerer endringene tilbake til foregående endringsdato/startdato. Dette medfører at bokføring som tidligere er gjort på avrundingskontoen vil bli tilbakeført.     Husk også å angi dato for når endringen skal gjelde fra n år du endrer konto på en kontotype!   Vi anbefaler i de fleste tilfeller å benytte første dato i neste kalendermåned, for å unngå at du får med deg rekalkuleringer fra tidligere kalendermåneder. Når du gjør endringer i august før lønnskjøringen er bekreftet kan du benytt endringsdato 01.08 Når du har bekreftet lønnskjøringen for august, bruk endringsdato fra neste måned, altså 01.09   Feilsøking For å se hvilke transaksjoner som er ført på avrundingskontoen i en periode, anbefaler vi transaksjonsoversikten i Payroll. Velg Rapporter | Transaksjoner per konto og kostnadsbærer. Legg inn utvalg på avrundingskontoen i feltet Kontoer, i vårt eksempel konto 7740.     Du vil da se hvilke ansatte som har transaksjoner mot den aktuelle kontoen. Gå deretter til  lønnskjøringen/lønnsslippen for den aktuelle ansatte for å forsøke å finne igjen beløpet som kom på avrundingskontoen.     I dette eksemplet ser vi at det var lønnsarten for kontorrekvisita som manglet konto.   Relaterte brukertips: Innstilling lønnsarter  Endre lønnsart Kontoer, innstilling og endring Kontotyper    
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25-09-2019 14:41
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I visma.net dukker det opp et nytt begrep som kanskje er ukjent for de fleste. Kontotyper er en måte for å kategorisere lønnsarter på, for å kunne knytte disse mot en felles konto.
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06-07-2017 17:14
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I dette brukertipset forklarer vi hva du må tenke over dersom du benytter dimensjoner i Visma.net Payroll, og ønsker at transaksjoner skal konteres på dimensjoner. 
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12-04-2018 14:44
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Ulike kostnadsbærere i firmaet, f.eks. Administrasjon og Produksjon. Denne veiledningen tar deg gjennom oppsettet for å legge opp de ulike kostnadsbærerne i firmaet. 
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19-09-2017 14:06
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Under hver kostnadsbærertype (f.eks. Avdeling), kan du ha flere kostnadsbærere (f.eks. Økonomiavd., Administrasjonsavd., Produksjonsavd. o.l.). Her får du en veiledning på hvordan du legger opp kostnadsbærertyper. 
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19-09-2017 14:00
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Når en bruker i Visma.net endrer navn på sin profil/bruker, vil du få varsel i Visma.net Employee om at det er uoverensstemmelser mellom systemene som må rettes.
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29-10-2018 14:02
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Det kan være flere grunner for at e-postadressen som ligger under ansatt ønskes endret. Her finner du grunner til dette. 
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13-08-2018 10:16
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Dersom du bytter fra et lønnssystem til et annet er det alltid viktig å tenke over hvilken startdato som skal brukes på arbeidsforholdet i det nye systemet. Dette er av stor betydning for innrapportering i Aa-registeret, men det har også en betydning for bruken av systemet i Visma.net Payroll. Her presenterer vi de to alternativene du må velge mellom.
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12-03-2018 11:56
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Dette brukertipset er for ansatt som ikke får registrere fravær ifm barns sykdom fra Employee-appen. Når du som ansatt skal registrere fravær ifm barns sykdom, forutsetter det at dine barn er registrert med fødselsdato i Visma.net Employee
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22-05-2019 08:13
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Account Types In visma.net, a new term appears that may be unknown to most people. Account types are a way of categorizing pay codes in order to link them to a common account. Many types of wages may have the same account (eg fixed salary, hourly wage, overtime, etc.) and instead of linking the same account to all these pay codes, one can associate the account with an account type that is common to all pay codes. This will make it easier to maintain your account records since you only need to change the account type on the account. Updating of wage types that are linked to the current account type then happens automatically.   Employees/ settings / Account types All account types must be linked to the correct account before the first pay run, to ensure that every transaction are posted towards the correct account a set of standard account types are already inside the system. If the customer has chosen a default accounting standard, the accounts will also be available automatically linked to an account type. To link the account type to the correct account, you can click on the individual account type, then you will reach this window: Now you may click "Edit" to edit this account type. Name: You can change the name of the account type if you wish. Account: Select account from the main ledger accounts previously entered under Employees / Settings / Accounts. Version valid from: Enter a new start date for the version to be valid if it is to apply from a particular date. If it is to apply back in time, do not specify a date. Delete this version: You can choose to delete the version of the account type you are on. Please note that this may result in retroactive changes in time, if the account type is used.      NOTE! If you set the change date back in time, before the last paycheck was approved, this will result in re-calculation of the transactions on the accounting report for the next pay run. If you use the "Delete this version" button, the account type will be returned to the previous version, and will result in recalculation of transactions on the accounting report for the next pay run.   NOTE 2! We recommend that all account types are linked to an account even if they are not in use, in case you start using the account type at a later date. The consequence of not linking an account to an account type is that the accounting document becomes incomplete if you use a salary type that is linked to this account type. The account types 32410, 32420 and 32430 (Travel expenses, not mandatory with different VAT rates) are without an account even if you have chosen the default chart of accounts. These must therefore be linked to an account manually.
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19-07-2019 13:12
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Account setup   In order to be able to charge costs and remuneration on the correct accounts, you are dependent on the accounts being set up in Payroll, and that they are properly linked to wages. Payroll has the option of using two types of standard chart of accounts, which you have specified under the Onboarding Wizard or in Employees | Settings | Company Settings | Accounting, but you can also add your own accounts, or add your own accounts to an existing account set.   Employees / Settings / Accounts It is very important that all the accounts you use are created before registering transactions and wages because they are used in other contexts in the system. For example, the Payroll accounts use them when you create the accounting file at the end of the payroll process. If you have chosen to use one of the account setups predefined in the system, some accounts will already be ready for use. The link to the account types is also predefined, you can read more about this in the article Account types. Click "Add Account" to create new accounts. Account: Enter the desired account number. Maximum length is 40 characters. It is important that this account number is the same as that used in the accounting system, unless accounting will be mistaken for transfer to accounting. Name: Add the requested name to the account. Maximum length is 60 characters. Properties: Specify whether account shell is used for amount, quantity, or both. Dimensions: Specify whether the account should be associated with dimensions. Possible choices are "Not allowed", "Optional" or "Mandatory". Eg. for some companies it will be useful that there should always be a department responsible for transactions related to salary (Required), but not desirable for transactions related to withholding tax (Not allowed). If you create an account with ID starting with numbers 3-9, the system will automatically suggest "optional" as the setting for the dimensions. Account valid from: By default, the validity dates of the account are set without a specific date. That is, the account will be valid at any time. If you want to specify a validity period, enter the start and / or end date here.   To create multiple accounts consecutively, check "More registrations" next to the Save button. When you save, the account will be saved and the image will be ready to create the next account immidietly.   Note! If you are going to use Visma.net Financials as an accounting system, all accounts MUST be set up with the dimensions "Optional", or "Mandatory". This is because Visma.net Financials requires a dimension on most accounts. If the accounts are not set up with "Optional" or "Mandatory", the accounting file of Visma.net Financials will fail upon transfer and you will have to post manually.
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19-07-2019 11:00
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Pension To get the electronic pension reporting (FNO report) you must first add the pension company under Employees / Settings / Pension. Click "Add Pension" You will then see the following picture: In use: Enter the date from which this will apply. Pension company: Enter the name of the pension company.   Note! The report will only be generated for the first time in January 2019. If this report is to be used from January 2019 then you must enter from date 01.01.19.   Note! It is only possible to enter one pension company When all the information is entered, press "Continue", then press "Save" at the bottom right.      
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19-07-2019 10:19
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Unions If you have employees who are members of a union, you must establish the union in Employees / Settings / Unions. Click on "Add union" to add a new union.   The following values can/must be filled in: Number: Fill in a number on the union if you want to use one. Name: Fill in the name of the union. Address: Touch "Add" to enter the address. (It will appear on the union report) E-mail adress: Tap "Add" to enter email address. Phone Number: Touch "Add" to enter the phone number. Payment method: Choose between "Bank file" and "Manual". If a bank file is selected, the payment of the union client will be included in the file for Autopoay. Bank Account Number: Must be filled in if payment method "Bank File" is specified. Use reference number from: Here you choose wether to use reference number from Union or Employment. Union reference number: Must be filled in if payment method "Bank File" is specified. Entitled to tax deductions: Here it is stated whether the union's trait for this union should reduce the employees' basis for tax or not. Fee percentage: If the quota is to be deducted in percent, fill in this here. For example, 5% is value 5. Minimum fee: If it is not to be deducted less than a given amount, enter this limit here (applies to the percentage deduction). Maximum fee: If no more than a given amount is to be deducted, fill in this limit here (applies to the percentage deduction). Fixed fee: If a fixed amount is to be deducted, register it here. Collective insurance amount: If collective insurance is to be part of the union, you can fill in this value here (the value can also be overridden on each employee). Unions insurance amount: If other insurance is part of the union, you can fill in this value here (the value can also be overruled on each employee).   Press "Continue" and then "Save" at the bottom of the page to save the union.  
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19-07-2019 10:09
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