Knowledge base YouServe API's

  This API is intended for recruiting systems and allows them to get the data needed for the recruiting process and send the candidate to be hired.   Candidates Technical flow The candidate endpoint is asynchronous: The recruiting sends in the new hire or contract change. Youforce will Validate the incoming data Trigger Id Scan (optional) Start a process based on configuration of the customer The recruiting system checks if the hire has been accepted. Steps 3 is critical. The process is only accepted by Youforce when the status is 'Completed'. It is the responsibility of the recruiting system to check if the hire is successfully trigged by based on the entered data. There are no user feedback mechanisms in Youforce that inform a hiring manager that the new hire has not been accepted by Youforce.   Candidate data Property Description Mandatory Example Data type candidateID The ID of the candidate in the recruiting system. This field is available as free field in the Core for Reporting purpose. Yes 0001 string PersonData Fields related to the person       PersonalDetails: last name, first names, date of birth, etc       PhoneNumbers: list of phone numbers One is mandatory     emailAdress: Private email address to contact the candidate. Yes candidate@private.com string Addresses: list of addresses       PersonalDetails Fields related to personal data         lastNameAtBirth: The last name at birth of the candidate. Also the family name.     string   lastNameAtBirthPrefix: The prefix of the last name at birth.     string   knownAs: The name which is used by the candidate as his first name.     string   initials: The initials of the candidate.     string   firstNames: The official given names of the candidate.     string   lastName: The last name the candidate is currently using.     string   gender: The gender of the candidate.   (0) Not known (1) Male (2) Female (9) Not applicable To use 0 and 9 values, they must be configured in the core system. string   birthDate: Date of birth of the candidate.     DateTime   birthPlace: The place of birth of the candidate.     string   birthCountry: The country of birth of the candidate.     string   primaryNationality: The nationality of the candidate.     string   titlePrefix: The formal title which will be used as a prefix before the name.     string   titleSuffix: The formal title which will be used as suffix after the name.     string   maritalStatus: The marital status of the candidate.     string   lastNamePreference: A code that indicates the preferred last name of the employee. for instance last name at birth last name partner last name partner + last name at birth last name at birth + last name partner     string   lastNamePartner: The partner last name.     string   partnerNamePrefix: The prefix of the partner last name.     string   socialSecurityNumber: Social Security Number of the candidate.     string phoneNumber details of the phone number         type: home, mobile   home string   number   + 31 0624829858 string Address Fields related to the address of the candidate       type: home, postal   home string streetName: Street name   Wamberg string number: House number   69 string NumberAdditional: additional number   34 string locationDescription: location     string postalCode: Postal code   1083 CV string city: City   Amsterdam string region: Region     string country: Country   The Netherlands string ApplicationDetails Fields related with the application       vacancyNumberHR: Vacancy number in the HR Core systems. With this field the core system can check if the position is still open.   001 string vacancyNumberATS: Vacancy number in the Applicant Tracking System. This field is available as free field for Reporting purpose.   1001 string offerApproveDate: Date that the offer is approved in the ATS system. It is the date that the recruitment process ends and the onboarding of the new employee can start.   01-01-2021 DateTime NewEmployement Fields related to the new employement       payrollClient: The Id of payroll client in the core systems.   B2020 string payrollCompany: The Id of payroll company in the core system. Yes C2020 string collectiveLaborAgreement: Id of the collective labor agreement.   CAO01 string hireDate: Proposed hire date of the Candidate. Yes 01-01-2021 DateTime endDate: If the contract is for a given time, this contains the end date of the employment.   31-12-2021 DateTime contractType: Type of the contact. Yes 01 string probationPeriod: Indicates if a probation period is applied to the contract.     boolean probationPeriodDuration: Duration of the probation period.     string probationPeriodEnddate: End date of the probation period.   31-03-2021 DateTime employeeType: Type of employment like Internal employee, contractor, etc. Yes 001 string organizationalUnit: Id of the organization unit of employment. Yes OU1 string jobProfile: Job profile of the employment. Yes JP1 string establishmentUnit: The logical code of location or establishment unit where the work is performed mainly in accordance with the contractual arrangement.   EU1 string amountOfHours: Amount of working hours. Yes 40 string Salary: Fields related to the salary.       OtherBenefits: List of other benefits.       Salary Fields related to the salary       salaryType: Type of salary     string SalaryPeriodicity     string SalaryAmount     string ContractSalary     string SalaryScale     string SalaryGrade     string RPSFactor     string HourlyRateAmount     string HourlyRateScale     string hourlyRateGrade     string Benefit Fields to describe other benefits       benefitCode: Code of the benefit.   BEN01 string value: Value of the benefit.   1000 string CurrentEmployment Fields related to current employement if exists.       PersonCode: Code of the person in the existing contract.   1000250 string employmentCode: Code of the employment in the existing contract.   1 string customFields                                                           customField1     string customField2     string customField3     string customField4     string customField5     string customField6     string customField7     string customField8     string customField9     string customField10     string customField11     string customField12     string customField13     string customField14     string customField15     string customField16     string customField17     string customField18     string customField19     string customField20     string customField21     string customField22     string customField23     string customField24     string customField25     string customField26     string customField27     string customField28     string customField29     string customField30     string   Vacancies DRAFT ⚠️ This is a draft endpoint. Vacancy data cannot be exposed at this moment. Please reach out to our community for more info.  Vacancy data Property Description Example Data type VacancyCode Unique vacancy number in the HR Core Self Service. This job request number is unique within the tenant. VAC0012 string Title Title of the Vacancy Case manager string organizationUnit Logical code of the organization unit HR01 string payrollCompany Logical code of the company B01 string recruitmentChannel Channel in which the recruitment systems will publish the job request. extern string jobProfile Logical code of the Job profile CMAN string jobLevel Required level of the job like instance Junior, Medior or Senior Medior string jobFamily Logical code of the Job Family HR string employeeType Type of employee Intern string amountHoursWeek Amount of hours a week 40 int contractType Contract type temporal string contractualDuration Duration of the contract. Only relevant contract type is temporal. 1 year string establismentUnit The logical code of the location or establishment unit where the work is performed, mainly in accordance with the contractual arrangement. AMS string numberOfPositionsRequired Total number of requested positions 5 int ApprovalDate Approval date of the job request 2020-12-20 DateTime startDate Start date of the job request 2021-01-01 DateTime endDate End date of the job request 2021-04-01 DateTime owner Manager of the job request J. Janssen string ownerEmailAddress Email address of the owner of the job request j.jansen@visma.com string RecruitmentReason Indicates the reason for this new position. For instance because it is new position, extension of existing position or replacement of an existing person on a position. Replacement string SalaryIndication Indication for the salary, for instance a range like: 1500 - 1800 euro or a maximum: max 2000 euro or a scale: Scale 10 Schale 10 string ExperienceLevel ExperienceLevel 4-6 string Extensions List of additional fields configured in the HSS and the API     key   string value   string   ID scan Customers can enable a Visma|Youserve ID Scan as part of their Recruiting API connections. This will increase data quality and ensure efficient administrative onboarding process. This is optional and needs to be enabled per customer.  The ID scan will complement or overwrite the data send by the recruiting system The ID scan will be triggered once the candidate has been received from our system. The candidate will receive an invite to scan his identity document and complete his data. The following data will be captured from the ID document: Birth names (incl. prefix)  Initials BSN   Nationality Birthdate Birthplace Gender Doc type Document number Document Registration Date Document Expiry Date The following data will be entered manually be the employee: Firstname to use + prefix Lastname to use + prefix Bankaccount (IBAN - minimal validation) Home address (street, number, postal, place, country) Partner last name + prefix  Title for Title after   ID Scans retention policy Successfully processed IDs will be forwarded as attachments in the triggered Hire or Contract change process in Self Service. The Self-Service retention & archiving policies are applicable for these attachments.  The service responsible for scanning the IDs will retain IDs as follows:  Successfully processed ID will be removed after 24 hours. An ID is processed when the Recruiting API has retrieved the scan from the ID scan service. Unprocessed ID will be removed after 2 weeks. So when the recruiting API was unable to fetch the ID scan for 2 weeks, the IDs will be automatically removed. 

  Swagger documentation The following swagger page gives an overview of the endpoints: Recruiting API   Endpoints Candidates Post candidate The endpoint Post candidate allows to send a candidate to be hired in the core system. This method returns the processId to check the status. POST https://api.youserve.nl/recruiting/v1.0/candidates There are 2 ways of calling this endpoint, with or without attachments. With attachments The header Content-Type should be: multipart/related; boundary="A100x"; (The boundary is the one you choose). The total size of the request (all files and request body) is up to 100MB and the allowed file types are pdf, docx, txt, jpg, jpeg and png. Files cannot be empty. The body should be splitted by sections, being the first one a json section with the candidate data as in the request without attachments. For each attachment, there will be 2 sections: json section: name of the file --A100x Content-ID: <content> Content-Type: application/json { "Description":"contract.pdf" } file section: content of the file --A100x Content-ID: <content> Content-Type: application/pdf %PDF-1.7 %·¾¬ª 1 0 obj <<  (this example is not complete) Process status After the candidate is posted to the API, the process can be followed with the status endpoint. The status of a process could be Pending, InProgress, WaitingOnValicare (if it is configured), Completed or Failed. Replace the ProcessId in the URL with the  processId  from the previous API call. GET https://api.youserve.nl/recruiting/v1.0/candidates/{ProcessId}   Checking the status of the hire is needed, because failed hires won’t be automatically reprocessed. It is necessary to correct the problem and send them again. Also it is possible to get a list of processes, filtering by status, created after and created before. GET https://api.youserve.nl/recruiting/v1.0/candidates/status GET https://api.youserve.nl/recruiting/v1.0/candidates/status?status=Completed GET https://api.youserve.nl/recruiting/v1.0/candidates/status?createdAfter=2021-09-01&createdBefore=2021-09-12   Vacancies DRAFT ⚠️ This is a draft endpoint. Vacancy data cannot be exposed at this moment. Please reach out to our community for more info.    GET vacancies The endpoint GET vacancies gives a list of vacancies of the tenant. This endpoint is available only with mock data for the sandbox tenant. GET https://api.youserve.nl/recruiting/v1.0/vacancies   Postman collection and environment As attachment you can find a zip file with the collection and the environment.