Announcements
Improvements for user experience
As announced in the June 2019 release notes, we have worked hard to improve the HR Core Business and Payroll Business user experience, including improving the look and feel.
When you log in you will see the following changes:
- The field to search for a function in the menu is now more prominently at the top of the menu.
- Our icons have been updated.
- New nuances have been added to the color scheme within the screens, This gives a more pleasant screen contrast if you work in the application for a long period of time.
Modified and improved
Leave scheme in days
Why
To support leave requests of employees in Germany using our HR Core Business Global application, it is now possible to take leave in days. This means that leave accrual can take place in days and the deductions in full or half days.
How
Settings > Leave > Leave Entitlements
The screen used for creating a leave scheme now includes the Leave Unit field where you can choose between hours or days. The types of leave that are linked to the leave scheme are used based on this unit. The unit cannot be changed once the leave scheme has been created. The title bar of the type of leave indicates whether leave in hours or days is concerned.
If you have opted for days, leave accrual will take place using this leave scheme, based on the days in the work schedule. The number of hours an employee works per day is not taken into account.
Example
An employee with the following work schedule requests leave from Monday 20 May through to Friday 24 May.
|
Mo
|
Tu
|
We
|
Th
|
Fr
|
|
4 hours
|
0 hours
|
8 hours
|
2 hours
|
0 hours
|
For this period, 3 days will be deducted, irrespective of the number of hours for that day.
Leave accrual will take place in the same way. An employee with the work schedule from the example accrues leave based on 3 working days per week, irrespective of the number of hours the employee works per day.
Please note
- The check that is currently taking place on the maximum number per day is still based on hours: this means that the maximum is 24.
Example: you want to take leave on one day and you enter as the start date and end date: 4 June 2019. If you also enter a number that is higher than 1, for example 23, the application will write off 23 days, while based on the start and end date only 1 leave day is expected.
- With an existing leave scheme, changing leave from hours to days is not yet supported.
- When creating a new leave scheme based on days, this scheme should not be linked to the Continued payment during leave (breakdown) employment benefit. This scheme always uses the hour's option.
Your action
No action is required.
Manager’s employee code in Organizational Unit detail screen
Why
Names within an organization are not always unique. It is therefore useful when the employee code of the selected manager is visible in the Organizational Unit detail screen.
How
Settings > Formation and Organization > Organizational Units
When a manager or backup manager is selected, the manager’s employee code will now be displayed after his/her name in the Organizational Unit detail screen.
Your action
No action is required.
Branch code in the Organizational Unit detail screen
Why
In order to determine if the correct branch has been linked to the Organizational Unit, it would be useful to not only include the description of the branch in the Organizational Unit detail screen but also its branch code.
How
Settings > Formation and Organization > Organizational Units
When a branch is selected, the branch code will now be displayed after its description in the Organizational Unit detail screen.
Your action
No action is required.
Values for Gender will be expanded in a next release
Why
In the January 2019 edition of the data specification for the Fiscal Declaration, the possible values for the Gender field have been expanded, so that it is possible to correctly register persons who do not want to speak out for men or women.
How
Medewerker > Instroom > Aanmaken medewerker (Stap 1)
Medewerker > Medewerker > Medewerkers
Medewerker > Medewerker > Medewerker
Medewerker > Medewerker > Partnergegevens
To meet the new specifications for the Fiscal declaration, the reference table that belongs to the Gender and Gender Partner fields contains the following values from a next release.
| 0 |
Onbekend |
| 1 |
Man |
| 2 |
Vrouw |
| 9 |
Niet gespecificeerd
|
Please note: these codes are passed on to the Fiscal Declaration and Uniform Pension Declaration (UPA). These values are also available in other linked / receiving systems, such as HR Self Service and Management Information.
Salutation
The content of the Salutation field is automatically generated based on the Gender and Employee Name fields. From a next release, this field is therefore composed as follows:
| Onbekend |
Jansen |
<Leeg> |
Jansen |
| Man |
Jansen |
De heer |
De heer Jansen |
| Vrouw |
Jansen |
Mevrouw |
Mevrouw Jansen |
| Niet gespecificeerd |
Jansen |
<Leeg> |
Jansen |
Your action
If you import data from HR Core Business into your own systems via interfaces that include the Gender or Salutation fields, check whether your systems can receive the new values correctly and adjust your import process accordingly.
Resolved notifications
Active Notifications search screen not visible
Notification
When the search screen was used for Active Notifications by source date, the screen became very small when the Search button was clicked.
Solution
This has been resolved and following this release the search screen will retain the correct size.
Your action
No action is required.
Organizational structure – OU name change not properly processed (change 958019)
Notification
When the & character was included in the description of an Organizational Unit, it was not always correctly displayed. The description was not processed properly and was therefore also displayed incorrectly in OrgSight.
Solution
This has been resolved. As of this release, special characters such as the & character are correctly interpreted and displayed.
OrgSight
OU name change not properly displayed (change 958019)
Notification
Descriptions of Organizational Units that include special characters, such as the & character, were not always displayed correctly in OrgSight.
Solution
The cause of this problem has been resolved in HR Core Business and as of this release, the descriptions with special characters are displayed correctly in OrgSight.
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