Notifications
Unique Personal ID (UPI)
Why
We previously stated that the use of the Unique Personal ID (UPI) would become mandatory as of the September release. However, a number of clients have indicated they require more time for identifying employees and specifying the UPI. That is why it has been decided to make the use of the UPI as of the 2020-09 release only mandatory for clients who:
- Use the Youforce users extended link
AND
- Will use the generic Identity & Access Management API
How
Employee > Employee > Employees
Via the Unique Personal ID (UPI) field is included in the Employees screen, you can enter an ID to link employees who share the same personal data.
Example
J. Jansen is an employee of Company A and also a (copied) employee 2 of Company B at Client X. The UPI is used to link these employees.
If a search for the UPI of J. Jansen is run in the future in an interface application, both employees will be returned.
Your action
When the Youforce users extended link is used or the generic Identity & Access Management API will be used, you must ensure the UPI of the employees has been specified.
Application feedback
Why
In the previous release notes you were informed that the Customer Effort Score would soon be launched. When a specific procedure has been performed, a closed question will be displayed concerning the procedure. This enables you to provide us with feedback regarding what has been released. This feedback in turn enables us to introduce process improvements. As of release 2020-09, the closed question will be displayed for a specific period with two processes and will be visible only once or twice.
How
As of the September release the closed question will be displayed when the following actions are performed:
- Employee > Employee > AVG Verwijderen medewerker (GDPR - delete employee) – when the Delete button has been clicked.
- Employee > Instroom/uitstroom (Inflow/outflow) > Proposed transition payment – when the Save button has been clicked.
Your action
Please provide an answer when a question about the use of the application is displayed. In this way we can assess your opinion on certain processes and screens so we can focus on targeted improvement.
New
Contract history
Why
An employee’s contract data can be registered as of this release. Based on this contract history you can determine, for example, what type of contract an employee will be offered when entering new employees through Self Service. For this purpose new value lists and a new screen have been included in the software.
How
1. The value lists listed below have been added to the list in the Element field. Via the field Soort doelgroep you specify for which level, client or company, you want to determine the value list and via the field Doelgroep for which customer or company it applies.
Settings > Data entries > List of values
Status contract volgnummer
This records the value list for the field Status contract volgnummer in the Contract History screen.
In the Element field, select the value list Status contract volgnummer and record the values and corresponding description, for example Value 1 with description Active.
Type contract 1
This defines the list of values for the Contract Type 1 to 3 fields in the Contract History screen.
Please note: the list you record with this applies to both the Type contract 1 field and the Type contract 2 and Type 3 contract fields.
2. The Contract history screen has been added to the Employee menu. This screen can be used to specify data for 3 consecutive contracts.
Employee > Employee > Contract history
- Contract sequence number
This field indicates the contract’s current sequence number. If, for example, the employee is receiving the second consecutive contract, you would enter 2 here.
The following data can be specified for contracts 1 through 3:
- Status contractvolgnummer (Contract sequence number status)
The status of the contract sequence number, such as active, inactive, etc. The displayed statuses have been registered in a separate client specific list of values.
- Contract type
The specific contract type, such as BBL or training agreement, to ascertain whether it relates to chain-provision. The displayed types have been registered in a separate client specific list of values. You can also register contract types that are used in your organization.
- Start date and End date
Here you can specify the contract’s start date and end date.
Your action
If you want to use this functionality, define the value lists at client or company level for Type contract and Status contractvolgnummer so that the corresponding values are visible in the fields of the Contract History screen.
Modified and Improved
New Vestigingsland Bedrijf (Company's business location) field
Why
As an increasing number of companies in HR Core Business want to establish a link with payroll partners of Visma | Raet in Belgium and Germany, the company’s business location should be included in the company data.
How
Settings > General > Address data
The Vestigingsland (Business location) field has been added to the address data of companies. This is an optional field where a country in accordance with the ISO country table can be selected.
Your action
No action is required.
Solved Message
Supplementary childbirth leave calculation (change 2148246)
Message
When supplementary childbirth leave was requested and the hours per period of the company and the hours per period of the employee deviated, the historical hours per period of the company were used. This was incorrect.
Solution
From now on the hours per period of the employee, applicable on the date of commencement of the extra individual leave entitlement for supplementary childbirth leave, will be used.
Your action
No action is required. The production situation actions have been reset.
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