Brukertips i Visma.net Expense

This user tip is aimed to help customers of Visma.net Expense. Click here to review the entire user tip guide. You will also find a step by step video on how to register travelling at the bottom in this article.  Go to Expense | Home, thereafter click New travel and you will get access to write a description of the trip.    General information On this site you will independently have the opportunity to change or view payors for the entire trip, however it depends upon your company on how much you can do freely. If you have an urge to split the trip between multiple payors this will be an option. To do this you have to click +split cost unit, by doing so you can have multiple payors and with the percentage area you can decide how much percentage each payor shall pay. If you would like a display on how you can change and allocate this percentage between payors, click here.     By clicking browse local files underneath general documents you get the option to add an addendum, such as invitations or participant lists etc.  This option is not used for receipts nor invoice since these will be attached to expense later on in the registration. Addendum from Visma Attach will not be used here either for the same reason. The maximum file size you can use for PNG, JPG or PDF is limited to 5MB.   Click Save and you will get access to the calendar.    Travel(s) Click on desired travel date in the calendar and an additional window should show. In this window you can choose the time and dates for your trip. Additionally, there should be an option for daily allowances, which is depended upon what daily allowance deals your company provides for business trips, click Daily allowance to choose whatever option that is correct accordingly to what your employer within the organization have given you. If you are unsure what the company's policy is for daily allowance, please contact your superiors or a payroll executive and they should be able to help you.  There is also an additional option to add multiple locations/destinations if that is desired, click +travel to more places if this is something you wish to do. Once you have done this, click Save to advance.    Daily allowance(s) If the trip shall be registered with daily allowances, click on either the banner Allowance or the green Next-button at the bottom right corner. If the trip is not registered in the previous step, the allowance banner will not be available, and you can disregard that step.    After clicking the allowance banner, you can find the following information: Deduction of daily meals included with night allowances or covered by someone else than yourself can be registered on the lines both individually or all of it at the same time. Remember to keep in mind a 24-hours period, when doing this. This means to keep in mind that the first line is representing the trips first 24-hours even if it covers two different dates.  Accommodation options can be chosen separately day by day. Night allowance (Norway only), can be chosen for all nights or every night.  Accommodation information (relied upon chosen accommodation type) can be registered for the entire trip or days individually, additionally you can chose a combination by changing the "to" date for the variety of hotels. If hotel is your preferred accommodation option, please know that you need to provide the name and address of the hotel. If this is not filled in, the trip will not be sent to confirmation.  Allowances cost distribution can be registered by clicking assign cost units. If you do this step here, it will continue to keep these cost distributions for the next steps.  If you wish to change any information later on, this can be done at any point.    Click Save.    Step-by-step video on how to register trips: NB! The video is in Norwegian, but you can watch the process.    Register Mileage Click the banner mileage or next.   For details about mileage registration go to the user tip Register Mileage.   Register Expense Click the banner Expense or Next.   For details about registration of expense go to the user tip Registration of expense.   Did you get the help you needed? If not, click here to review the user tip guide for Visma.net Expense. 

NB! The video is in Norwegian, but you can watch the process on how it is done:   In this video you can see how you can see the status and outline on your travel expenses.  

This user tip is aimed to help customers of Visma.net Expense. Click here to review the entire user tip guide.  If the case is that you are a brand new user of Visma.net Expense and you have never been signed in before, you should have received an email with the following message activate your user. This mail has the title Welcome to Visma.net.      Click on the button Click here (Klikk her) to activate your new account and a new window will show in your browser, which gives you the following message (Account activated):     Additionally, there will be sent another email with information about creating a new password.     Click on the button enter new password and create a password to your own preference. Be aware that the password has a variety of criteria such as, length, no spaces etc. All of these criteria has to be fulfilled to create the new password.    A confirmation window will show once you have successfully created a new password, and you can now sign in with your new password and username.    Click here to get started with Visma.net Expense.    Did you get the help you needed? If not, click here to review the user tip guide for Visma.net Expense. 

This article guides you through how to sign in to Visma.net Expense. 

In this article you will find answers to all your questions regarding usage of Visma.net expense. 

Vi ser at det er mye spørsmål til den mailen som automatisk sendes ut fra systemet når du som lønningsansvarlig oppretter brukere sammen med din Visma Partner. Vi har laget en mail mal som vi ønsker at du sender ut til dine ansatte før du oppretter deres brukere i Visma.net Expense. Denne mail malen er laget som et forsøk for å enklere forklare for dine ansatte hva Visma.net Expense er og hvordan de enkelt kan komme i gang.  Mail malen er laget slik at du kun trenger å kopiere og lime inn teksten under i din egen email og sende den ut til alle ansatte som skal i gang med Expense.  Du kan også tilpasse e-posten som sendes bruker fra Visma.net, fremgangsmåte finner du her.     Emnefelt: Vi skal i gang med et nytt reiseregning- og utlegg system   Hei!   Vi skal nå starte å bruke vårt nye reiseregning- og utleggsystem Visma.net Expense. Løsningen vil gjøre det enklere og mer effektivt for alle våre ansatte å føre sine utlegg og reiseregninger.   Du vil straks motta en e-post fra Visma hvor du får beskjed om at du har fått en bruker til Visma.net Expense. Her får du oppgitt informasjon om hvordan du aktiverer din Visma.net bruker. Logg deg inn i Visma.net og last ned Appen “Attach” på mobilen din så er du i gang!   Brukertips for å komme i gang med løsningen: Klikk på denne linken for å få all info du trenger for å komme i gang med systemet og for å få enkle brukertips og guider. Jeg anbefaler deg å abonnere på denne siden i Visma Community, dette gjør du ved å klikke på de tre prikkene øverst og velge “Abonner” slik at du enkelt finner tilbake til siden.   Hilsen,   Lønningsansvarlig X  

På denne videoen vil du se hvordan du kan se status på, og få oversikt over dine reiseregninger og utlegg:  

Er du eksisterende bruker i Visma.net, har du allerede brukernavn og passord, men vil få en mail med beskjed om at rollene dine i Visma.net er endret. 

I dette brukertipset finner du en veiledning for hvordan du registrerer en reise til utlandet i Expense.