Brukertips i Visma.net Expense

If you wish to change your e-mail address there are multiple ways to do this: If the employee have an account with Visma.net, he/she can change their username themselves. (1st tip) Thereafter, the employer have to change their e-mail address in the payroll system.  If the employee does not have an account with Visma.net, go to the 2nd tip.    Employee change themselves their E-mail address (if Visma.net is used before): The employee signs in at Visma.net, go to My details (My profile - top right corner) Click Change email address, write down a new email address. You will get an email to the new username, where the user can confirm these changes. Read more about that here.   User gives a message to the payroll executive about the changes in e-mail address.      2.  Employee does not have access/have not used Visma.net before: If the user have not activated their account (for example due to wrong e-mail address), follow these steps: Sign in at Visma.net as Customer Admin Go to Admin | Users. Find the correct user. You will be able to look up the account status to find Account status for the user, here you can change to the correct e-mail address. User will have to use the forgot your password function to retrieve a new activation e-mail. Thereafter, change the e-mail address to the correct one in Visma Lønn.        3. User has already activated the account, and their original e-mail address is non existing: Admin have to change this e-mail address in Admin and confirm with the admin password. When the Admin selects Save and close there will be sent an e-mail to the user who's account it is.        4. User is created twice in .net due to an e-mail change in the payroll system The account is active, and it is registered in .net on a "old" e-mail address. The e-mail address therefore have to change in the payroll system. This prevents the e-mail from changing in .net, but it will create a new user. That means that you will still have the old user in Expense and the Calendar, which has a incorrect e-mail address. The employee in Expense is additionally connected to the "Old" user, and Expense and the calendar can therefore not find the new user in ODP and that both accounts is the same user. Therefore, the user will no longer gain access to Expense.  To correct this, you have to change the old e-mail address which is connected to Expense and the Calendar. However, before we can create this, we have to "free" the new e-mail address so that this e-mail can be used again. Since the new email address is enabled, this must be changed to a different email address that the employee has access to. (How to make mail alias in Gmail) (Alternative to Gmail). Administrator changes the email address in Admin and must confirm with password. When the administrator taps "Save & Close", an email will be sent to the employee where he must confirm the change: This new e-mail address is now free to use. Admin can now change e-mail address for you, on the user with the incorrect e-mail address. Additionally, your roles have to be updated as well. The user will now get an e-mail about activation for the new user. Since the old e-mail address have been used before, the user have to create a new password.      5. User is created with the wrong e-mail address: Since the e-mail address is not valid, the employee can not confirm and activate this. However, the employee will be registered as a user in Expense and the Calendar with the wrong e-mail address. It may also be that the user is created with the "correct" email address. This occurs either by having the email address changed in the payroll system and transferred to .net, or manually created in .net. This creation is what makes changing your email address on the first user challenging. The user in Expense is connected to the "old" user, and Expense and the Calendar will not catch that the new user in ODP is the same employee. Therefore, the user will no longer get access in Expense. To correct this mistake you have to: Sign in and go to Settings, integration users, find the user you want to delete, and click Delete.  Go to Visma Lønn, go to Tools / Admin Functions / Tools / General - in the window "start screenshare" write "700339" and click "Enter". You will now get a list of employees, you will also find a column "ODPExternalld". Find the employee and click F2 when you are in the field area for "ODPExternalld" and delete. Thereafter, go to Routines, registration, Visma.net, setup and register new users and sync this with MDM employees.       6. Trying to change the e-mail address, but gets a message "non-existing". When an Admin or user is trying to change an e-mail address to something else, the system looks for addresses that already is registered with Visma.net. This check is in the entire Visma.net system and not only on that specific customer. For example: morten@visma.com wishes to use morten@gmail.com. But he receives a message, that this user already exists. When this message shows, there are a few things you can do: Create the user in Admin. (morten@gmail.com) Thereafter, change the address to something else (morten+1@gmail.com). This will free the e-mail address (morten@gmail.com). Since this e-mail address is enabled, this must be changed to a different e-mail address that the employee has access to. (How to create an alias mail in Gmail) (Alternative to Gmail) Administrator changes the email address in Admin and must confirm with password. Now it is possible to change the morten@visma.no to morten@gmail.com.

Listegodkjenning i Visma.net Approval. Angi at Per godkjenner Pål. Godkjenning uten bruk av kostnadsbærer / leder. Person til person godk.

Vi ser at det er mye spørsmål til den mailen som automatisk sendes ut fra systemet når du som lønningsansvarlig oppretter brukere sammen med din Visma Partner. Vi har laget en mail mal som vi ønsker at du sender ut til dine ansatte før du oppretter deres brukere i Visma.net Expense. Denne mail malen er laget som et forsøk for å enklere forklare for dine ansatte hva Visma.net Expense er og hvordan de enkelt kan komme i gang.  Mail malen er laget slik at du kun trenger å kopiere og lime inn teksten under i din egen email og sende den ut til alle ansatte som skal i gang med Expense.  Du kan også tilpasse e-posten som sendes bruker fra Visma.net, fremgangsmåte finner du her.     Emnefelt: Vi skal i gang med et nytt reiseregning- og utlegg system   Hei!   Vi skal nå starte å bruke vårt nye reiseregning- og utleggsystem Visma.net Expense. Løsningen vil gjøre det enklere og mer effektivt for alle våre ansatte å føre sine utlegg og reiseregninger.   Du vil straks motta en e-post fra Visma hvor du får beskjed om at du har fått en bruker til Visma.net Expense. Her får du oppgitt informasjon om hvordan du aktiverer din Visma.net bruker. Logg deg inn i Visma.net og last ned Appen “Attach” på mobilen din så er du i gang!   Brukertips for å komme i gang med løsningen: Klikk på denne linken for å få all info du trenger for å komme i gang med systemet og for å få enkle brukertips og guider. Jeg anbefaler deg å abonnere på denne siden i Visma Community, dette gjør du ved å klikke på de tre prikkene øverst og velge “Abonner” slik at du enkelt finner tilbake til siden.   Hilsen,   Lønningsansvarlig X  

This user tip is aimed to help customers of Visma.net Expense. Click here to review the entire user tip guide.  If you were to get an error message telling you that you do not have the right credentials when logging into Visma Attach you ought to try the same combination of username and password on Visma.net Expense in the web browser first. If you still get the same error message, it could be that you either typed the password incorrectly (make sure all caps is turned off, etc). or it could simply be that you have forgotten your password. If that is the case, click here for guidance on how to change forgotten password.    If the case is that you can connect to Visma.net Expense, but not Visma Attach app while using the same credentials, it might be a malfunction between Expense and Attach in our system, and to fix this you can follow this guidance:   Uninstall the Attach app from your device.    Sign in at Visma.net Expense and go to External services. This will redirect you to the following page: On this page click on the trash cane to delete Visma Attach. Once this is completed you can re-install the app Visma Attach on your phone and sign in with the same credentials that you entered to sign in at Visma.net Expense.    Did you get the help you needed? If not, click here to review the user tip guide for Visma.net Expense. 

This user tip is aimed to help customers of Visma.net Expense. Click here to review the entire user tip guide.  If the case is that you are a brand new user of Visma.net Expense and you have never been signed in before, you should have received an email with the following message activate your user. This mail has the title Welcome to Visma.net.      Click on the button Click here (Klikk her) to activate your new account and a new window will show in your browser, which gives you the following message (Account activated):     Additionally, there will be sent another email with information about creating a new password.     Click on the button enter new password and create a password to your own preference. Be aware that the password has a variety of criteria such as, length, no spaces etc. All of these criteria has to be fulfilled to create the new password.    A confirmation window will show once you have successfully created a new password, and you can now sign in with your new password and username.    Click here to get started with Visma.net Expense.    Did you get the help you needed? If not, click here to review the user tip guide for Visma.net Expense. 

Dersom en godkjenner skal være borte i en periode, så kan du registrere en vikar for godkjenneren i Visma.net Approval.I dette brukertipset skal vi forklare hvordan du kan bruke funksjonen "Vikarer" i Visma.net Approval.

I dette brukertipset finner du en veiledning for hvordan du registrerer en reise til utlandet i Expense.

This user tip is aimed to help customers of Visma.net Expense. Click here to review the entire user tip guide.  Go to Expense | Home and click New expense if you wish to register an expense without any connection to any trip or mileage. If you wish to connect an expense to a trip invoice, then go to the trip invoice / mileage you wish to connect the expense to, and open the banner Expense.   General information If you wish to establish an expense without any connection to a trip invoice or mileage you have to fill in some information prior to register expense. On this site you will get the opportunity independtly of your own company, to freely see or place payors for the entire trip. If you have an urge to split the trip between multiple payors this is also an option, with the percentage area, thereafter click +split cost unit to add another payor with what percentage they should pay. If you would like a display on how you can change and allocate this percentage between payors, take a look here.    By clicking browse local files underneath general documents you get the option to add an addendum, such as invitations or participant lists etc.  This option is not used for receipts nor invoice since these will be attached to expense later in the registration. Addendum from Visma Attach can not be used here either for the same reason. The maximum file size you can use for PNG, JPG or PDF is limited to 5MB.     When you have filled this in and click Save, you continue to the next page: Add expense from Visma Attach Click Browse and choose the banner Visma Attach, mark your chosen expense and click Attach.  All the information from Attach should be automatically filled in, therefore once you click Attach it should immediately be added and you should be able to add the next expense in the same manner.   Add expense stored on your PC If you happen to have the expenses stored on your PC hard drive, click Browse and choose the banner File. Click Browse local files to attain your expenses from the hard drive. Mark the expense and click Open. When doing this you will have to manually register the following criteria: Date Choose expense type Currency Amount Purpose When registering with a different currency than Norwegian Kroner (NOK) the program will automatically activate an foreign currency. If you for example have paid with Euro in Norway, it is possible to deactivate this again.    Paid by employer Regardless of layout it may be possible to mark off the checkbox paid by employer. This is mainly used for expenses the company wish to keep in their trip invoice for documentation, even if it is not supposed to be paid for that trip, since the company will pay the bill with invoice.    Cost distribution Cost distribution for the expense can if needed change for every individually expense by clicking on assign cost units. If the cost distribution shall be the same for all the expenses, there is no need to use this option. This will happen automatically anyways.   Click Save and you can do these same steps the next time you wish to register an expense until you have completed them all. Click either on the banner Summary or the green button Next at the bottom right corner to go to the next step.    The picture underneath is an example on how it could look like after you have registered a few expenses.  Click the green Next button at the bottom right corner and click Summary to send the registered expenses to confirmation.   Did you get the help you needed? If not, click here to review the user tip guide for Visma.net Expense.  

Normalt overføres reisereginger og utlegg til lønn, og utbetales derfra. Du kan likevel refundere reiseregninger flere ganger i måneden.